Did you know that 71% of employees believe that virtual meetings are not productive? In 2025, artificial intelligence is changing this with tools that automate tasks, improve productivity, and simplify collaboration. Here’s a quick summary of the 8 best tools to optimize your virtual meetings this year:
Jamy.ai: Transcribes, automatically assigns tasks, and translates in real-time.
Zoom AI Companion 2.0: Automatic summaries, task assignments, and intelligent documentation.
Microsoft Teams with Copilot: Integration with Microsoft 365, personalized summaries, and task management.
Google Meet with Duet AI: Transcriptions with speaker identification and access to documents in real-time.
Otter.ai Meeting GenAI: Advanced transcriptions, tone analysis, and intelligent summaries.
Fathom AI Meeting Assistant: Labels key moments and automates task follow-up.
Krisp AI: Cancels unwanted noise to improve audio quality.
MinutesLink: Automatically documents meetings with customizable templates.
Quick Comparison
These tools are designed to save time, reduce administrative burden, and make your meetings more effective. Keep reading to discover how each one can transform the way you work.
10 Essential AI Tools for 2025
1. Jamy.ai
Jamy.ai is a virtual assistant designed to transform the way companies manage their meetings in 2025. This tool uses artificial intelligence to automate key tasks, improving productivity and eliminating manual processes. Compatible with over 50 languages, Jamy.ai offers a seamless experience for international teams.
It easily integrates with platforms like Google Meet, Zoom, and Teams, providing real-time transcriptions and automatically assigning tasks to participants. This not only saves time but also ensures more efficient follow-up. Its ability to translate conversations instantly makes it an ideal solution for companies with global teams.
Among its features are automatic recording, adjustable templates, detailed interaction analysis, and synchronization with popular tools like Slack and Trello. Additionally, its system identifies actions discussed during the meeting and assigns them directly, eliminating the need for later revisions.
Pricing plans are affordable, starting at $0.05 per minute or $19 per user per month for enterprise options.
Jamy.ai marks a significant change in the management of virtual meetings, but there are more tools that are transforming this space in 2025.
2. Zoom AI Companion 2.0
Zoom AI Companion 2.0 takes virtual meeting management to another level by integrating directly with the world’s most popular video conferencing platform. This tool introduces advanced artificial intelligence features within the Zoom interface.
One of its most useful features is the smart automatic documentation system, which goes beyond simple transcriptions. During meetings, this assistant automatically identifies and organizes key points, important decisions, and pending tasks.
For business teams, it offers automatic summaries, transcription with real-time translation, task assignments directly tied to the Zoom ecosystem, and synchronization with corporate calendars. All this simplifies workflows and helps save time.
Sectors such as finance, legal, and consulting find an ally in this tool, as it ensures accurate documentation. Furthermore, its privacy management system allows control over who accesses information and how it is shared, complying with corporate standards.
Another highlighted feature is its ability to continually improve, adapting to the team's needs by analyzing the history of meetings. By integrating seamlessly with existing Zoom tools, it does not require drastic changes to current processes.
By automating administrative tasks that tend to consume time, Zoom AI Companion 2.0 allows teams to focus on what really matters: key conversations and decisions.
While this tool transforms the experience in Zoom, competitors like Microsoft Teams with Copilot are also making significant strides in the collaboration space.
3. Microsoft Teams with Copilot
Microsoft Teams with Copilot presents itself as a tool designed to improve efficiency and productivity in meetings. Integrated with Microsoft 365, this artificial intelligence-based assistant automates key tasks, allowing teams to focus on more important matters.
Copilot offers features such as intelligent transcriptions, task assignment and tracking, and personalized summaries. In addition, its integration with Word, Excel, and Outlook allows for quick access to documents and management of tasks after the meeting, simplifying workflows.
According to studies, using Copilot in virtual meetings can reduce meeting time by up to 30% and increase productivity by 25%. This makes it an ideal option for teams with busy schedules. The tool is available with an active Microsoft 365 subscription, starting at $5 per user per month [1].
One of the most notable features of Copilot is its ability to adapt to the specific needs of each team, including technical terminology. This is particularly useful in sectors where precise and relevant documentation is required.
Thanks to its integration with the Microsoft ecosystem, users can access transcriptions, summaries, and assignments from any Microsoft 365 application, facilitating ongoing tracking and collaboration.
While Copilot is transforming collaboration in Microsoft Teams, Google Meet with Duet AI also offers advanced tools to enhance virtual meetings.
4. Google Meet with Duet AI
Google Meet with Duet AI takes virtual meetings to another level by automating important tasks and working seamlessly with Google Workspace. This allows for more productive and focused meetings.
One of its most useful features is speaker recognition in real-time transcriptions. This means that attendees can concentrate on the conversation without worrying about taking notes, as the system automatically records key points. Additionally, being integrated with Google Workspace, Duet AI prepares relevant documents and agendas prior to meetings.
This service, available via subscription through Google Workspace, is especially useful for remote teams. It helps improve communication and reduces misunderstandings. Furthermore, Google ensures data security with encryption and protection of sensitive information.
To facilitate adoption, Google offers detailed guides and technical support, ensuring that users can make the most of the tool without difficulties.
Although Duet AI stands out for its integration with Google Workspace, other options like Otter.ai focus more on advanced transcriptions and notes, offering alternatives based on the needs of each team.
5. Otter.ai Meeting GenAI
Otter.ai Meeting GenAI is a tool designed to transform how virtual meetings are documented.
It offers real-time transcriptions with speaker identification, tone analysis to capture the dynamics of conversations, and automatic extraction of main themes. Moreover, it easily integrates with platforms like Zoom, Google Meet, and Microsoft Teams, allowing teams to use these functions without altering their usual workflows.
Not only does it transcribe what is said, but it also analyzes the tone of interactions, identifies key themes, extracts action points, and generates intelligent summaries. This helps teams focus on important discussions rather than worrying about taking detailed notes.
Security is a key aspect in Otter.ai, as it uses encryption to protect data, making it a reliable option for companies handling sensitive information. With plans starting at $14.99 per user per month and a free option for those who want to try it, it is a practical tool for teams needing a detailed record of important conversations and decisions. Additionally, its integration with video conferencing platforms makes it even more accessible.
Otter.ai is ideal for teams looking to enhance meeting documentation and gain useful insights, although there are other options like Fathom AI Meeting Assistant that also offer interesting solutions for managing meetings efficiently.
6. Fathom AI Meeting Assistant
Fathom AI Meeting Assistant works with video conferencing platforms and stands out for labeling key moments and automatically assigning tasks, all while the meeting is in progress. This functionality allows for more efficient management of virtual meetings, eliminating the need for manual tasks afterwards.
One of the biggest problems in meetings is tracking commitments. Fathom AI simplifies this by identifying tasks, assigning responsibilities, and sending reminders automatically. This allows teams to focus on important discussions without worrying about logistics.
Furthermore, the tool puts a strong emphasis on security. With strict privacy protocols, it ensures that only authorized individuals can access information. It also provides a centralized space for storing notes, transcriptions, and tasks, which facilitates collaboration and follow-up.
To help users get the most out of it, Fathom AI includes tutorials and practical guides that make its use straightforward. Its focus is not limited to transcribing meetings; it aims to manage commitments and ensure that actions are executed.
While Fathom AI takes care of task follow-up, other tools like Krisp AI focus on improving the quality of audio in virtual meetings.
7. Krisp AI Noise Cancellation
Krisp AI enhances audio in virtual meetings by eliminating unwanted noise using artificial intelligence. It is compatible with platforms like Zoom, Google Meet, and Microsoft Teams, providing a clear and professional experience.
This tool uses advanced algorithms to identify and suppress annoying sounds, from nearby conversations to construction noises. This allows meetings to be more productive by eliminating audio-related distractions.
Krisp AI is easy to set up, with a simple interface that allows for quick adjustments based on the environment.
For those looking to improve their virtual meetings, Krisp offers flexible options. The free version allows users to test basic features, while paid plans start at $3.33 per month for individual users and $5 monthly for teams, unlocking additional features.
Additionally, Krisp frequently releases updates based on user feedback, ensuring it keeps up with the needs of modern virtual meetings.
While Krisp AI handles audio, MinutesLink complements by documenting meetings efficiently.
8. MinutesLink Meeting Documentation
MinutesLink is a tool designed to simplify virtual meeting documentation. It automatically transcribes and summarizes conversations, eliminating the need for manual note-taking. Additionally, it organizes minutes clearly and helps follow up on the decisions made during meetings.
It easily integrates with platforms like Zoom, Google Meet, and Microsoft Teams, allowing for automatic meeting documentation. This not only saves time but also ensures that important information is always well organized.
MinutesLink also prioritizes security, offering hierarchical permissions to control access to information. It is especially useful in sectors such as legal, health, and corporate, where precision in documentation is crucial. Its centralized system facilitates teamwork, even for remote teams.
To make the most of the tool, it is useful to customize templates, label meetings, and automate repetitive processes. This improves productivity and ensures a more efficient workflow.
The cost of MinutesLink varies based on team size and the number of meetings held, with flexible plans that cater to different needs. Additionally, it includes technical support and training resources to ensure users can make the most of it.
MinutesLink is a comprehensive solution for those looking to optimize documentation and follow-up of meetings in a virtual setting.
Conclusion
Artificial intelligence tools are transforming the way virtual meetings are conducted. These tools address common problems such as lack of productivity and mental overload, offering practical and effective solutions.
The incorporation of these eight tools has changed the dynamics of meetings, automating repetitive tasks and improving efficiency. Here are some of the most notable impacts:
Among the key trends shaping the way forward are:
Integration and customization: These tools adapt to various platforms and workflows.
Predictive analytics: They offer useful suggestions and anticipate needs to optimize meetings.
"Sean Santschi, Product Leader at Motive, comments: 'With Fellow, I can delegate note-taking to AI and catch up without joining the meeting.'"
Selecting the right tool based on the team’s characteristics, meeting frequency, and specific integration needs is key to maximizing its benefits. The evolution of virtual meetings points toward a more automated and efficient future, setting new standards for remote collaboration in the coming years.
Frequently Asked Questions
What AI tool is ideal for summarizing meetings?
Of the options mentioned, Otter.ai stands out as an effective solution for summarizing virtual meetings. Its system combines automatic transcription with analysis, managing to capture the most relevant points from each meeting. This facilitates both follow-up and documentation of conversations.
What is the best AI tool for meeting transcription?
When it comes to transcribing virtual meetings, Otter.ai ranks as one of the most reliable options due to its accuracy and advanced features. It can process conversations in real time and generate detailed records, something essential for teams needing comprehensive documentation.
"The implementation of AI transcription tools can reduce meeting time by up to 30%, according to studies conducted by Otter.ai."
Before choosing a tool, it is important to evaluate factors such as compatibility with the platforms you already use, privacy policies, and customization options available. This ensures that the selected solution fits your team’s specific needs.
These tools are a clear example of how AI is improving virtual meetings, offering alternatives designed for different types of users and requirements.
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Jamy.ai
Jamy.ai is an AI-powered meeting assistant that joins your virtual calls, records audio and video, generates transcriptions, summaries, and extracts the main topics and tasks related to the meeting.
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