Taking notes manually during an interview can be exhausting and inefficient. What's the solution? Automate this process with tools like Jamy.ai. Here are the keys:
Save time: Recruiters can reduce up to 80% of manual work and save between 7 and 10 hours per week.
Better concentration: Forget about taking notes; focus on the candidate while the AI captures and organizes all the information.
Faster decisions: Automated summaries and clear transcriptions allow for quicker decision-making.
Easy integration: Connect Jamy.ai with your calendars, meeting tools, and ATS systems in just a few steps.
How does it work?
Connect Jamy.ai to your meeting tools and calendars.
Set up custom templates for interviews.
Sync with your applicant tracking system (ATS) and team tools like Slack.
Result: Reduction of hiring time by up to 67%, better candidate experience, and a more efficient process.
Ready to transform your interviews? Keep reading to discover how to implement this solution and optimize your recruiting.
Benefits of Automated Interview Notes
Better Focus During Interviews
Automation allows recruiters to focus completely on evaluating the candidate. Meanwhile, automated tools record the conversation in real time and capture non-verbal cues, adjusting the focus as needed.
Complete and Organized Documentation
Automated systems not only record the entire conversation but also structure it clearly and accurately. This helps avoid errors, omissions, or misinterpretations.
A notable example occurred in October 2024, when Hudson RPO adopted an artificial intelligence platform for interviews. Thanks to this tool, their recruiters managed to save between 8 and 10 hours a week. This extra time allowed them to focus on more strategic tasks, such as strengthening relationships with candidates and hiring managers. Additionally, the platform facilitated internal collaboration and simplified the sharing of key information.
These solutions also integrate advanced features, such as sentiment and emotion detection. This not only provides a transcription of what was said but also gives details on how candidates felt at various moments during the interview.
Faster Hiring Decisions
With clear and structured documentation, hiring decisions are made much more quickly. Automated systems highlight key points from interviews, eliminating the need to review lengthy transcriptions. This also improves collaboration among team members, as all relevant information is centralized in one place.
The impact on efficiency is considerable. According to data, 69% of HR professionals using automation have notably reduced the time spent on the hiring process. Moreover, AI-powered note-taking applications can eliminate up to 80% of a recruiter's manual work, freeing up time to focus on more strategic and impactful activities.
How to Set Up Automated Interview Notes with Jamy.ai
Step 1: Connect Jamy.ai to Your Calendar and Meeting Tools
The first step is to link Jamy.ai with your meeting tools and calendars. This platform integrates seamlessly with Google Meet, Zoom, Microsoft Teams, and Webex to record meetings, in addition to connecting with Google Calendar and Outlook Calendar to manage your appointments. It acts as a virtual assistant that not only records audio and video but also generates transcriptions, summaries, and highlights key topics and tasks in real time. By establishing these connections, Jamy.ai becomes a key tool for automating the recruiting process from the start.
Step 2: Design Custom Interview Templates
Once the integrations are set up, it's time to create specific templates for each position. These should include both technical skills and interpersonal competencies needed. To facilitate this process, you can upload the candidate's resume along with the job description and set up the criteria, terminology, and formats that will ensure consistent documentation across all interviews.
Alexia Lafitau, CEO of Odys.travel, shares her experience with Jamy.ai:
"I love that Jamy automatically assigns tasks to the people who need to do them. I no longer have to create tasks manually, which saves a lot of time."
Additionally, Jamy.ai's AI identifies key topics and extracts relevant quotes with timestamps, allowing for not just a complete transcription but also highlighting the most important moments of each interview. These custom templates are essential for smooth integration with your ATS and work team.
Step 3: Integrate Jamy.ai with Your ATS and Team Tools
The final step is to connect Jamy.ai with your applicant tracking system (ATS) and collaboration tools like Slack. Using webhooks, you can sync evaluations and summaries generated during interviews in real time. The integration with Slack, for example, enhances communication and coordination among teams.
Chris Chaput, COO of Cadana, explains how Jamy.ai transformed his team's dynamics:
"Jamy.ai has been a game changer for my customer success team. It allows them to automatically send meeting reports to clients, so they receive all the context and know the next steps. Previously, we did this manually, which was very time-consuming."
Moreover, Jamy.ai automates the creation of tasks and follow-ups at the end of each interview, ensuring that no candidate is left off the radar. By configuring specific integrations, you can automate the distribution of reports and keep all information updated in your ATS. For example, Brew Interactive managed to increase their productivity by 15% to 18% by connecting their AI assistants with tools like Slack and Monday.com.
AI to CREATE INTERVIEW REPORTS and OPTIMIZE SELECTION PROCESSES and recruiting | Voicit HR
Making the Most of Automation
Jamy.ai takes recruitment process optimization to another level with advanced tools designed to increase efficiency and reduce errors.
Custom Vocabulary and Industry-Specific Terminology
One of the standout features of Jamy.ai is its ability to adapt to the specialized language of your industry. This includes custom vocabularies that enhance accuracy when transcribing technical terms, brand names, acronyms, and words that are often misinterpreted by other transcription systems.
For example, if you work in a field with complex terminology or multiple accents, you can set up a specific vocabulary from the transcription settings section on the platform. You only need to add the relevant words or phrases, and Jamy.ai will incorporate them using adaptive learning techniques. Over time, the system will better adjust to your company's linguistic needs.
Candidate Comparison and Detailed Reports
Jamy.ai does not just transcribe interviews; it also generates structured reports that facilitate a clear and objective comparison between candidates. Thanks to its ability to analyze calls and meetings in real time using natural language processing, the platform identifies key themes and important tasks.
Additionally, it assigns scores based on interpersonal skills and generates reports in the candidate's language, further simplifying comparisons. Customizable templates allow you to create scorecards specific to the type of position and interview requirements.
Moreover, Jamy.ai automatically detects pending actions and assigns them to team members, optimizing workflow. It also includes tools to evaluate how interviews are being conducted, helping to continuously improve the selection process.
The integration with candidate management systems (ATS) through webhooks allows for task automation and centralizes the tracking of applicants, improving collaboration within the recruiting team.
Automated Follow-Ups and Task Assignment
After each interview, Jamy.ai automates follow-ups, generating detailed reports and assigning tasks to the appropriate responsables. Thanks to webhooks, the platform connects with your usual tools, automating report creation and streamlining processes. This can reduce hiring time by up to 67%.
With over 500,000 minutes of meetings managed and the trust of more than 100 companies, Jamy.ai has proven to be an effective solution for scaling recruitment processes without sacrificing quality. The possibility to configure custom webhooks allows the platform to integrate perfectly with your team's preferred tools, creating a fully automated ecosystem.
Results of Interview Automation
Implementing automation tools like Jamy.ai not only optimizes processes but also enhances the candidate experience and elevates the quality of hires. Data supports how this technology transforms each stage of recruitment.
Case Study: 7 Hours Saved Per Week
The numbers speak for themselves. In a team of 40 recruiters who spend 8 hours a week taking notes, automation allows savings of 1,000 hours on administrative tasks. AI tools eliminate up to 80% of this burden. Hannah Wardle, Global Recruiting Director, highlights the impact:
"Our entire hiring team says it saves them hours. We now receive feedback within 10 to 20 minutes after interviews, which is ideal for a recruiting team working with hiring time targets."
This time saving translates to a reduction in hiring time of up to 67%. With fewer manual tasks, HR teams can focus on more strategic evaluations and building strong relationships with candidates.
Better Candidate Experience
Not only recruiters benefit; candidates also experience a positive change. Since 93% of candidates report anxiety during interviews, any improvement in the process can be crucial. Julia Ochiobi shares how automation influences interview dynamics:
"It has changed the way I interact with candidates during interviews because I can give my full attention and maintain that thread of thought where it should be."
By eliminating the need to take notes manually, interviewers can focus on the conversation, establishing a more genuine eye contact and asking more relevant questions. This creates a more relaxed and natural environment for candidates. Furthermore, automated tools improve communication with more consistent and timely interactions. All of this contributes to smoother and more effective hiring decisions.
Faster and More Accurate Hiring Decisions
An improved interview environment facilitates quicker and more precise decisions. Automation speeds up response time by generating instant summaries of candidates, allowing for quick identification of key qualifications. Integrating these tools with ATS centralizes information and fosters objective decisions. According to data, 76% of HR leaders believe that companies that do not adopt AI solutions risk losing valuable talent. Moreover, organizations that have already incorporated AI into their processes report notable improvements in the experience of new employees.
Conclusion: Transform Your Recruiting Process with Jamy.ai
Key Points
With over 500,000 minutes processed, an average rating of 4.9, and compatibility with over 50 languages, Jamy.ai simplifies key tasks like transcription and task assignment. This allows recruiters to focus on what truly matters: evaluating talent and building strong relationships with candidates. Additionally, the platform easily integrates with meeting tools, emails, calendars, and management software.
Users highlight how Jamy.ai transforms report sending and task tracking, eliminating manual processes that usually consume valuable time. These advantages reinforce the impact of Jamy.ai at every stage of the recruitment process.
Try Jamy.ai for Free
With proven results and quick integration, Jamy.ai establishes itself as an essential solution for optimizing recruiting. According to recent statistics, 76% of companies plan to implement AI-based technology in the next 12 to 18 months to stay competitive. Jamy.ai offers flexible plans, from €0.05 per minute of transcription to €39/user/month for its Premium plan.
The setup is simple: connect Jamy.ai to your calendar, customize templates, and link it with your ATS. In just a few minutes, you'll be ready to take advantage of automation and turn each interview into a tool for making more effective hiring decisions.
Alexia Lafitau, CEO of Odys.travel, emphasizes one of the greatest benefits of Jamy.ai:
"I love that Jamy automatically assigns tasks to the people who need them! I no longer have to create them manually, which saves a lot of time."
The free trial will allow you to discover how Jamy.ai improves interview documentation through real-time transcriptions, adaptable templates, and seamless integration with your current tools.
FAQs
Which companies can benefit most from automating interview notes with Jamy.ai?
Which companies can take advantage of Jamy.ai?
Companies that typically conduct numerous selection processes or manage a large volume of interviews are the ones that can gain the most from Jamy.ai. These include:
Recruitment agencies, which handle multiple processes simultaneously.
Technology companies, especially those looking for specialized profiles.
Organizations in sectors like services or customer care, where staff turnover tends to be high.
Automating interview notes with Jamy.ai not only allows saving time but also improving accuracy in candidate evaluation. Moreover, it facilitates a smoother communication between hiring teams, minimizes human errors, and ensures a more professional and consistent experience for candidates.
How does Jamy.ai protect privacy and data security during interviews?
Security and privacy in Jamy.ai
At Jamy.ai, data security and privacy are not just a priority; they are a responsibility taken very seriously. The platform complies with strict international regulations, such as GDPR, to ensure that all information collected during interviews remains confidential and well protected.
To this end, advanced technologies are employed, such as end-to-end encryption using WebRTC, which ensures that all communications are completely secure. Moreover, robust measures have been implemented to prevent unauthorized access and protect the integrity of stored data.
With Jamy.ai, you can have peace of mind knowing that your data is protected under the highest security standards.
Do I need advanced technical knowledge to connect Jamy.ai with my calendar or ATS system?
Do you need advanced technical knowledge to use Jamy.ai?
No, you do not need to have advanced technical knowledge to connect Jamy.ai with your calendar or ATS system. This platform has been created with simplicity and ease of use in mind, allowing for quick and adjustable integrations with various tools.
With its practical setup, recruiters can streamline their processes without dealing with technical complications, saving time and reducing the possibility of making manual errors.
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Jamy.ai
Jamy.ai is an AI-powered meeting assistant that joins your virtual calls, records audio and video, generates transcriptions, summaries, and extracts the main topics and tasks related to the meeting.
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