Virtual meetings are essential, but often key tasks are lost after they end. The solution? Automation. Here are the key points to address this problem:

• The problem: We forget 50% of the information within 1 hour and up to 90% in a week. Additionally, 63% of meetings lack follow-up.

• Impact: The lack of clarity and follow-up costs companies in Spain up to 58.5 billion euros a year.

• The solution: Tools like Jamy.ai automate task capture during meetings, automatically assigning them to the responsible individuals with clear deadlines.

• How it works:

  • Detects tasks in real-time during the meeting.

  • Assigns responsibilities based on context.

  • Integrates tasks with tools like Trello, Slack, or Monday.

Why use it? You save time, reduce errors, and improve team coordination. All this while complying with regulations like GDPR.

Start using Jamy.ai and transform your meetings into concrete results.

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How Jamy.ai Automates Action Item Extraction

Jamy.ai automatically transforms conversations into structured tasks thanks to its artificial intelligence, which analyzes discussions and generates clear action items. After processing more than 1,000,000 minutes of meetings, the platform eliminates the need for manual task management, thus improving team efficiency. Additionally, it directly integrates with tools like Google Meet, Zoom, and Teams, providing real-time transcriptions and automatically assigning tasks to participants. This approach not only minimizes human errors but can also reduce meeting preparation time by up to 40%. In short, Jamy.ai connects meetings with concrete actions.

Task Recognition by Speaker for Greater Clarity

Jamy.ai is capable of identifying each speaker and assigning specific tasks based on who mentions them during the meeting. Using voice recognition technology and natural language processing, it distinguishes between different voices and eliminates background noise to provide clearer transcriptions.

For example, if someone says, "Maria, can you send the contract draft before Tuesday?" Jamy.ai captures that task, automatically assigns responsibility to Maria, and sets Tuesday as the deadline. This precision eliminates any confusion that may arise when documenting tasks manually.

Moreover, the system analyzes the context of the conversation to determine roles and responsibilities, even when not explicitly stated. For example, if someone mentions, "we need to review the marketing budget," the AI can deduce that this task corresponds to the marketing manager present in the meeting.

"I love that Jamy automatically assigns tasks to the indicated people! I no longer have to create them manually, which saves a lot of time." - Alexia Lafitau, CEO of Odys.travel

This approach eliminates ambiguity and ensures that responsibilities are clearly defined, improving team coordination.

AI-Based Understanding of Action Items

Thanks to its advanced natural language processing technology, Jamy.ai not only detects words but also understands the context and intent behind conversations. The AI identifies key phrases such as "we need to", "we should", "we must" or "before", turning them into specific tasks with responsible individuals and clear deadlines. This enables the automatic generation of structured meeting summaries.

Additionally, Jamy.ai includes relevant quotes with timestamps to provide additional context. The platform continuously improves its accuracy by analyzing the unique communication patterns of each team. It can also be configured to identify and automate recurring tasks, ensuring consistency in assignment and reducing errors. All this is complemented by the ability to automatically connect identified tasks with the tools you already use.

Integration with Task Management Tools

Jamy.ai makes it easy to connect the extracted tasks with platforms like Trello, Slack, and Monday, eliminating the need for manual information transfer. With a single click, tasks can be turned into Trello cards, Monday items, or summaries sent to specific Slack channels.

"Jamy.ai has transformed the dynamics of my customer support team. Now we can automatically send meeting reports to clients, ensuring they have all the context and are aware of the next steps. Previously, this process was manual and took too much time." - Chris Chaput, COO of Cadana

This integration ensures that tasks are incorporated into the team's usual tools, increasing visibility and accountability. Team members receive notifications in their usual channels, keeping tasks present and prioritized in their daily workflow.

With this automation, from the initial capture to the final assignment, Jamy.ai redefines how teams can make the most of their time in virtual meetings to generate concrete and measurable results.

Step-by-Step Guide to Setting Up Jamy.ai

Setting up Jamy.ai to automate task extraction is a fast and straightforward process that you can complete in a few minutes. This tool integrates seamlessly into your workflow and starts generating tasks from the very first meeting.

Step 1: Install and Set Up Jamy.ai

The first step is to register for Jamy.ai and connect your video conferencing platforms. Upon registration, you will receive 200 free trial minutes to explore all features before deciding on a paid plan. Once your account is created, connect Jamy.ai with services like Google Meet, Zoom, Microsoft Teams, or Webex. This will allow the tool to automatically access your meetings and process content in real-time. You can also sync your calendar so that Jamy.ai detects your meetings and customize transcription templates in over 50 languages.

When you complete this initial setup, you'll be ready for the next step: integrating your task management tools.

Step 2: Connect Jamy.ai to Your Task Manager

The true potential of Jamy.ai is revealed when integrated with your task management tools. This allows for the automation of action creation directly from your meetings. Here are some of the compatible platforms:

If you need more advanced configurations, Jamy.ai also connects with Make, allowing you to integrate various tools via API and customizable webhooks. For this, simply generate an API key in Jamy.ai and follow the specific steps of Make to establish the connection. Once set up, tasks extracted from your meetings are automatically transferred to your task manager, eliminating tedious manual work.

With these integrations in place, you can focus on optimizing task assignments.

Step 3: Automate Task Assignment

Automation is the final touch of the process. Jamy.ai not only identifies tasks during meetings but also automatically assigns them to the appropriate team members. Thanks to its artificial intelligence, it detects key topics and distributes tasks based on the roles and responsibilities of each person. This can increase productivity by up to 25% and reduce errors by a similar percentage.

To maximize these advantages, it's helpful to define clear roles within your team and create templates that include important details such as priorities, requirements, and dependencies. Additionally, Jamy.ai provides real-time analytics to monitor performance and adjust assignments as necessary. You can also set up custom webhooks to automate workflows using tools like Zapier and Make.

Finally, the platform allows you to edit or add tasks directly in meeting reports, offering the necessary flexibility to adapt to your team's changing needs. This combination of automation and manual control ensures that task management is efficient and accurate.

Example: From Meeting to Task Board

How to automatically convert discussions from a meeting into clear and organized tasks.

Convert a Meeting Task into a Trello Card

Let’s take a practical example. During a team meeting, the following conversation arises:

Maria: "I need to send the contract draft to the client before next Tuesday so they can review it."
Carlos: "Perfect, and I’ll take care of preparing the presentation for Wednesday."
Ana: "Remember that I need to update the budget before Friday."

Each of these statements is automatically translated into a concrete task, thanks to Jamy.ai. This system identifies and organizes actions without the need for manual intervention. For example, in Maria's case, Jamy.ai extracts the key elements: the person in charge (Maria), the specific action (send the contract draft), the recipient (client), and the deadline (next Tuesday).

With this information, the system automatically generates a card in Trello with the following details:

• Card title: "Send contract draft to client"

• Assigned to: Maria

• Due date: Tuesday (the system automatically sets the deadline)

• Description: Includes the complete context of the conversation and the exact quote from the meeting

Additionally, Jamy.ai keeps key snippets of the conversation to provide additional context for each task. This ensures that Maria not only receives the task but also all relevant information, such as the reason for the action and when it was discussed.

In a matter of seconds, the team's Trello board updates with cards assigned to each member and with clear deadlines for the tasks of Maria, Carlos, and Ana, all without the need for manual work.

This technology is especially useful, considering Jamy.ai has processed over 1,000,000 minutes of meetings. This has allowed it to refine its ability to identify tasks accurately, highlighting the most important points and keeping the team synchronized and organized.

Key Features and Benefits for Teams in Spain

Jamy.ai not only automates tasks but also offers an experience designed specifically for teams in Spain, combining localization, security, and ease of integration.

Transcriptions and summaries adapted to Spanish

The platform is designed to capture the nuances of Spanish from Spain and its regional variations. For example, it automatically adjusts the date format to the Spanish standard (dd/mm/yyyy), uses the comma as a decimal separator, and follows the 24-hour time format. This ensures that summaries and transcriptions are consistent and align with common practices in Spain, making them easier to use in day-to-day activities and improving integration with usual tools.

Security and regulatory compliance

Jamy.ai complies with GDPR and the Organic Law 3/2018, implementing advanced security measures such as AES encryption. Additionally, data is stored on secure servers located in Frankfurt, Germany. The platform requests explicit consent before recording and deletes audio files once processed. With over 500,000 minutes already managed and an average rating of 4.9 out of 5, Jamy.ai demonstrates its commitment to user privacy and trust.

Intuitive integration with popular tools

In April 2024, Jamy.ai introduced optimized workflows for Trello and Monday, improving task management by allowing automatic transitions of action items. Additionally, its integration with Slack makes it easy to share reports instantly, keeping teams informed and connected.

For Spanish teams, these integrations translate into concrete benefits: efficient visual organization in Trello, thorough monitoring of complex projects in Monday, and smooth communication in Slack, especially useful for distributed teams. All this complements Jamy.ai's capabilities to automate meeting tasks, offering a more agile workflow tailored to local needs.

Conclusion: Transform Your Meetings with Jamy.ai

Virtual meetings are no longer just a space for sharing ideas, but a key productivity tool. Jamy.ai takes this transformation to the next level, turning every video call into an organized and actionable workflow.

With over 1,000,000 minutes processed and the trust of 100 companies, Jamy.ai bridges the gap between conversations and actions. This platform not only transcribes and summarizes automatically but also detects key tasks during meetings, adding detailed descriptions and accurate timestamps.

Highlights

Jamy.ai not only saves time but also improves work execution. Data shows that artificial intelligence can increase productivity by up to 40% and free up 100 minutes per week. For teams in Spain, where 54% of working time is spent on administrative tasks, this solution represents a significant advantage.

Automation allows teams to focus on strategic activities, while Jamy.ai takes care of the operational details. Additionally, its support in over 50 languages and automatic language detection removes communication barriers, without needing to modify existing tools.

With strict compliance with GDPR and advanced security measures, Spanish teams can adopt Jamy.ai with complete peace of mind. The average rating of 4.9 out of 5 reflects user satisfaction. Its easy integration and flexibility establish Jamy.ai as an ideal solution for teams looking to optimize their performance.

Discover Jamy.ai: Your Next Step Towards Efficiency

The difference between teams that advance and those that stagnate lies in how they manage tasks after meetings. By automating the identification of tasks, Jamy.ai eliminates information loss and improves team coordination. With flexible pricing starting from €0.05 per minute and annual plans starting at €19 per month, this tool adapts to the needs of any team.

"Jamy.ai has been a radical change for my customer success team. It allows them to automatically send meeting reports to clients, so they receive all the context and know the next steps. Previously, we did this manually, which took a lot of time." - Chris Chaput, COO of Cadena

Don’t let post-meeting tasks become an obstacle. Try Jamy.ai today and turn every meeting into a step forward for your projects. With this tool, transforming conversations into results has never been easier. Your team will thank you, and your projects will reflect it.

FAQs

How does Jamy.ai protect my data and ensure compliance with privacy regulations?

How does Jamy.ai protect your data?

Jamy.ai takes privacy very seriously and follows strict protocols to protect your data. Operating from Germany, it complies with the General Data Protection Regulation (GDPR), ensuring that all information is protected under the most stringent European standards.

Data is encrypted using AES (Advanced Encryption Standard), both while in transit and when stored. Additionally, audio recordings are processed exclusively on secure servers located in Frankfurt, Germany, and are permanently deleted once transcription is complete.

To further reinforce security, Jamy.ai conducts regular audits to verify compliance with all regulations. It also has an external data protection officer who oversees and ensures that these practices remain up to date.

With these measures, Jamy.ai ensures that your information is always in good hands and complies with the most stringent privacy regulations.

What are the advantages of using Jamy.ai with tools like Trello and Slack?

Jamy.ai: Boost Your Productivity with Key Integrations

Jamy.ai takes your productivity to the next level by connecting with tools like Trello and Slack, automatically transforming your meeting tasks into organized and easy-to-manage items.

• From meetings to action effortlessly: Tasks identified during your meetings are sent directly to Trello or Slack, ready to be managed without interruptions or additional steps.

• Automatic and intelligent assignment: Jamy takes charge of identifying the ideal person responsible for each task, eliminating the need for manual delegation.

• Clear and complete details: Each task includes precise and relevant information, reducing misunderstandings and ensuring that everyone knows what to do.

With Jamy.ai, you not only save time but also ensure that no important detail is lost after your meetings.

How can I set up Jamy.ai to automatically transform my meeting tasks into action?

How to Set Up Jamy.ai

Setting up Jamy.ai is quick and hassle-free. Here are the steps to start automating tasks from your very first meeting:

• Connect Jamy.ai to your video conferencing platform: Sync it with tools like Zoom, Google Meet, or Microsoft Teams. This way, Jamy.ai can automatically join your meetings and record the most important points.

• Adjust the settings to your liking: Customize templates and options to fit the specific needs of your team. This ensures that relevant tasks are identified and organized appropriately.

• Integrate your preferred task manager: Link Jamy.ai with platforms like Trello, Slack, or Monday. The tasks it identifies will be sent directly to these tools, becoming cards or messages ready to be managed.

That's it! With these simple steps, Jamy.ai will start converting your meetings into concrete actions effortlessly.

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