Automating interview reports can reduce hiring process time by up to 90% and improve the accuracy of evaluations. Here are 5 key tools and their main functions:

• Jamy.ai: Transcribes interviews with 90% accuracy, generates automatic summaries, and integrates with platforms like Zoom and Greenhouse ATS.

• Otter.ai: Offers real-time transcriptions in multiple languages, with customization options and affordable plans.

• Notion AI: Streamlines report creation with smart templates and contextual analysis.

• Greenhouse ATS: Centralizes candidate management and automates reports with configurable templates.

• Zapier Workflows: Connects over 3,000 applications to automate workflows and reduce manual errors.

Quick comparison:

| Herramienta | Función principal | Precio inicial | Idiomas admitidos |
| --- | --- | --- | --- |
| Jamy.ai | Reportes Personalizados Y Automatizados | $0.05/minuto | +50 idiomas |
| Otter.ai | Transcripción en tiempo real | Gratis, €17/mes Pro | Español, inglés, francés |
| Notion AI | Reportes automatizados | Incluido en Notion | Depende del contenido |
| Greenhouse ATS | Gestión centralizada de candidatos | Según empresa | No aplica |
| Zapier Workflows | Automatización de flujos | $19.99/mes | No aplica

These tools not only save time but also improve the quality of hiring decisions. Ready to optimize your processes? Keep reading to find out how to implement them.

Data Analysis with AI in 1 Click: 2 Excel Alternatives with AI

1. Jamy.ai

Jamy.ai is an artificial intelligence tool that transforms the way interviews are documented, allowing recruiters to focus on evaluating candidates.

The platform stands out for these three main functions:

Automated transcription and analysis
Jamy.ai transcribes interviews with 90% accuracy and supports over 50 languages. It also identifies key points and generates executive summaries instantly, reducing documentation time by 75%. Additionally, it creates automatic scorecards based on predefined criteria and syncs data with over 10 recruiting tools.

Integration with other platforms
The tool easily connects with video conferencing services like Google Meet, Zoom, and Microsoft Teams, as well as with applicant tracking systems like Greenhouse ATS and Lever. This allows for automatic data synchronization and avoids having to switch between multiple applications.

Customization and security
It offers the ability to design specific templates for different types of interviews and roles, ensuring consistent evaluation. Moreover, it complies with GDPR regulations and uses advanced encryption to protect candidates' confidential information.

With Jamy.ai, you can set up personalized templates, establish clear criteria, and train your team to get the most out of the platform. Plans start at $0.05 per minute, with premium options available for $39 per month.

If you need a tool more focused on transcriptions, Otter.ai could be a good alternative.

2. Otter.ai

Otter.ai is a tool designed to automate interview transcription, highlighting its ability to work in Spanish, English, and French.

Highlighted features
Otter.ai transcribes interviews in real-time with great accuracy, even in noisy environments, and can automatically identify participants. Transcriptions can be exported in formats such as TXT, DOCX, and PDF, thanks to its artificial intelligence technology.

Connections and integration
The platform easily integrates with applications such as Zoom, Google Meet, Microsoft Teams, Slack, and Zapier, facilitating its incorporation into already established workflows.

Customization options and plans
Otter.ai allows adjusting technical vocabulary, recognizing speakers, and creating automatic summaries, making it ideal for documenting group interviews or panels. It offers various plans: a free one with basic features, the Pro plan (€17/month) for larger transcriptions, and the Business plan (€30/month) that includes advanced options like CRM integrations and custom vocabulary.

If you need to complement transcription with management and content creation tools, Notion AI can be an excellent ally to improve your documentation processes.

3. Notion AI

Notion AI is a tool designed to simplify and automate the creation of interview reports, integrating advanced natural language processing capabilities directly into the Notion platform.

Main features
Notion AI combines custom blocks and smart templates to generate automatic summaries and organize evaluations. This allows structuring reports for various types of interviews, such as technical assessments, behavioral competencies, and alignment with the company.

| Característica | Uso principal |
| --- | --- |
| Bloques IA personalizados | Creación automática de resúmenes contextualizados |
| Plantillas inteligentes | Uniformidad en los procesos de evaluación |
| Integración con ATS | Sincronización directa de datos del candidato |
| Sistema de puntuación | Evaluaciones más consistentes y objetivas

Time-saving automation
This tool can reduce the time needed to generate reports by up to 75%, freeing recruiters to focus on more important tasks. Thanks to its contextual analysis and automated generation capabilities, Notion AI facilitates the accurate documentation of interviews.

Adaptable to your needs
The tool allows customizing workflows without requiring advanced technical knowledge. It includes predefined prompts and additional options through subscription, providing solutions for different team needs.

Privacy and security
It complies with strict privacy standards and employs advanced encryption to protect all sensitive information.

Compatibility with other tools
Notion AI integrates seamlessly with key systems to automate tasks like calendar syncing and sending notifications. Furthermore, it works complementarily with specialized tools like Greenhouse ATS, optimizing candidate management.

4. Greenhouse ATS

Greenhouse ATS presents itself as a centralized tool that automates interview reports, organizes documentation and evaluation of candidates, and connects with various key tools.

Automation in reporting
The platform facilitates report creation with specific tools for taking notes and evaluating candidates. Additionally, it includes configurable templates that adjust to different interview types and profiles.

| Característica | Ventaja |
| --- | --- |
| Plantillas configurables | Uniformidad en las evaluaciones |
| Calificación automática | Evaluaciones consistentes y objetivas |
| Sincronización con calendarios | Gestión eficiente de entrevistas |
| Reportes en tiempo real | Mejor toma de decisiones

Smooth integration
Greenhouse ATS acts as a central hub, integrating with tools like Zoom, Google Calendar, and LinkedIn Recruiter [2]. This creates a continuous workflow, minimizing repetitive tasks and complementing tools like Jamy.ai and Otter.ai.

Data protection
The platform ensures the security of information with advanced encryption and customized access controls. It also complies with international data protection regulations, optimizing management without compromising security.

Customization options
Greenhouse ATS offers several customization options, such as:

• Scoring systems tailored to each industry

• Report formats specific to different departments

• Detailed comparisons between candidates

Widespread use
More than 4,000 companies rely on Greenhouse ATS to enhance interview management [1]. This allows recruitment teams to focus on strategic tasks instead of administrative processes.

To expand integration capabilities, Zapier offers additional tools that complement Greenhouse ATS's standard functions.

5. Zapier Workflows

Zapier connects over 3,000 applications, allowing the creation of customized workflows that simplify interview management.

Efficient automation
This platform links tools like Greenhouse ATS, Workable, and Lever, automatically transferring data to spreadsheets, generating reports, and sharing them with necessary teams.

| Función | Beneficio |
| --- | --- |
| Integración con múltiples plataformas | Conexión con más de 3,000 aplicaciones |
| Flujos de trabajo personalizados | Diseñados para necesidades específicas |
| Automatización de procesos | Ideal para equipos de cualquier tamaño |
| Notificaciones instantáneas | Mantiene al equipo informado al momento

Custom workflows
Zapier allows configuring processes according to your specific needs, such as:

• Collecting and organizing data to create detailed reports.

• Automatically sending these reports to key individuals.

Fewer manual errors
Automation eliminates many common human errors in interview documentation.

Plans for all needs
Zapier offers a free plan for basic tasks, while advanced options start at $19.99 per month.

Connection to your favorite tools
It acts as a bridge between tools like Greenhouse ATS, Workable, and Lever, creating an integrated system. Additionally, when combined with applications like Jamy.ai and Otter.ai, it enhances automation by seamlessly connecting data and processes.

With Zapier, you can streamline every stage of interview documentation, optimizing your recruitment processes from start to finish.

Conclusion

The automation of reports is changing the way recruitment is managed, offering clear and measurable results:

| Resultado | Impacto |
| --- | --- |
| Tiempo de documentación | 90% menos |
| Productividad en RRHH | 8 horas más libres por semana por profesional |
| Efectividad en contrataciones | 82% de éxito |
| Tiempo de respuesta | 70% más rápido

Success stories
Companies like Nestlé and General Motors have significantly reduced time and costs by adopting these technologies. These examples highlight how automation can transform key processes in recruitment.

Combined impact
The use of tools like Jamy.ai, Notion AI, Greenhouse ATS, and Zapier provides benefits such as:

• Greater accuracy in evaluations

• Better collaboration among teams

• Decisions based on concrete data

• Faster selection processes

The future of recruitment
Incorporating these tools has become a key advantage in today’s market. Companies that integrate them not only optimize their processes but also improve the candidate experience and achieve higher quality hires. Digitalization in recruitment is no longer an option, but a strategic step to remain competitive.

FAQs

Can AI summarize an interview?

Yes, AI can transcribe and summarize interviews in a structured manner, making the documentation process much more agile in recruitment.

Main functions of AI:

| Función | Descripción |
| --- | --- |
| Transcripción en tiempo real con identificación de hablantes | Detecta y separa las intervenciones de cada participante con precisión. |
| Resumen automático | Extrae los puntos más relevantes y las conclusiones clave. |
| Traducción en múltiples idiomas | Maneja más de 50 idiomas para entrevistas internacionales

These tools allow recruiters to spend more time on personal interactions, which can improve both the quality of interviews and candidate evaluations.

Points to keep in mind:

• It's important to review generated summaries to ensure their accuracy.

• It can integrate with ATS systems, reducing the time spent on documentation by up to 90%.

The use of AI in this context not only simplifies information management but also helps make clearer and faster decisions during the selection process.

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