In 2025, interview templates are key tools for selecting candidates more quickly, accurately, and fairly. With the help of artificial intelligence, these templates not only save time but also improve the quality of evaluations.

Summary of benefits:

• Fair and objective evaluations: Same criteria for all candidates.

• Automation: Tools like Jamy.ai reduce manual scoring time by 40%.

• Customization: Templates tailored to each position and sector.

• Legal compliance: Data protection and integrated accessibility.

Basic elements of a template:

1. Candidate information: Name, position, date, and time.

2. Interviewer information: Name and position.

3. Evaluation sections: Technical and behavioral competencies.

4. Scoring system: Scale of 1 to 5 to measure performance.

5. Notes and observations: Space for final comments.

Examples by sector:

• Technology: Evaluation of technical skills (programming, problem-solving).

• Healthcare: Credential verification and emergency management.

• Sales: Analysis of performance metrics and negotiation skills.

Modern tools like Jamy.ai:

• Automation: Recording, transcription, and report generation.

• Multilingualism: Reports in the automatically detected language.

• Integration: Compatible with Google Meet, Zoom, Slack, among others.

Well-designed templates, along with the right technology, transform hiring processes, making them more efficient and effective.

Necessary Elements in Interview Templates

Basic Structure of the Template

A good interview template should include key elements to ensure a comprehensive and uniform evaluation of candidates. This involves having well-defined sections that allow for the recording of relevant information and standardizing the assessment process.

Essential components include:

• Identification data: Basic candidate information, such as their name, the position applied for, as well as the date and time of the interview.

• Interviewer information: Name and position of the evaluator.

• Evaluation sections: Specific spaces to assess both technical and behavioral competencies.

• Observation space: Area designated for notes, comments, and final recommendations.

Scoring Systems and Metrics

To ensure objective and comparable evaluations, it is essential to use a standardized scoring system. Specialists suggest using clear scales that consistently measure the performance of all candidates [2].

Legal and Accessibility Requirements

Complying with the GDPR and Spanish data protection regulations is an essential aspect of creating interview templates. These should include:

• Consent and security clauses: Clear information on how personal data will be processed and protocols to ensure secure access.

• Accessibility options: Designs adapted for people with different needs, ensuring they are easy to use for everyone.

To improve accessibility, digital templates often incorporate:

• Easy-to-read fonts and adjustable text sizes.

• High color contrasts to facilitate reading.

• Compatibility with screen readers.

• Simplified keyboard navigation.

Moreover, tools like Jamy.ai can be useful for automating document creation, accurately recording interviews, and complying with data protection standards [2]. These elements allow for the customization of templates according to the specific demands of each position and ensure an inclusive and efficient process.

Template Adjustment According to Job Type

Specific Adaptations for Each Role

To improve selection processes, it is key to adjust each template to the specific needs of the position. Designing specific formats and questions helps gather more relevant and useful information about candidates.

With Jamy.ai, it is possible to create custom templates according to each situation:

"Create customized meeting templates for all types of cases. From client interviews to specific forms"

For example, one team used the automation of reports to streamline the follow-up of their processes, achieving greater efficiency in their daily tasks.

Using Jamy.ai for Interview Templates

Automated Interview Records

Jamy.ai simplifies the process of documenting interviews automatically. The platform records both audio and video of each session, generating detailed transcriptions and clear summaries. This system has proven to be especially useful for teams managing a large volume of interviews, accumulating more than 500,000 minutes of recordings to date. These precise records are the starting point for creating and adjusting custom templates with the help of AI.

Template Creation Enhanced by AI

Thanks to the accuracy of the records, Jamy.ai's artificial intelligence facilitates the creation and customization of templates. Among its capabilities are:

• Identification of key themes and extraction of quotes with timestamps.

• Automatic task assignment based on context.

Alexia Lafitau, CEO of Odys.travel, shares her experience with this functionality:

"I love that Jamy automatically assigns tasks to the people who need to do them! I no longer have to create the tasks manually, which saves a lot of time."

Connections with Software

Jamy.ai connects seamlessly with major video conferencing platforms and business tools, expanding its usefulness:

Chris Chaput, COO of Cadana, emphasizes how these integrations have transformed their processes:

"Jamy.ai has been a game changer for my customer success team. It allows them to automatically send meeting reports to clients, so they receive all the context and know the next steps. Previously, we did this manually, which was very time-consuming."

These connections not only improve workflow but also complement the automation and customization of templates. With a rating of 4.9 out of 5, Jamy.ai continues to demonstrate its capacity to optimize processes related to interviews and evaluations.

Automate and Digitize the Recruitment Process with #powerapps

Examples of Templates by Sector

In this section, we explore practical examples of templates designed for key sectors, highlighting the relevance of customizing the interview process according to the specific needs of each area.

Templates for Tech Interviews

Interviews in the technology sector require templates that address both technical skills and interpersonal competencies. An effective structure typically includes the following components:

Additionally, these templates should include space to analyze previous projects and assess how the candidate adapts to new technologies.

Templates for Medical Personnel

In the healthcare field, templates must adjust to the sector's demands to ensure accurate evaluations. Some key elements include:

• Credential Verification
  

  Confirm licenses and certifications, ensuring their validity and authenticity.

• Protocol Evaluation
  

  Design practical scenarios that measure knowledge of medical procedures and updated protocols.

• Emergency Management
  

  Incorporate questions that assess the ability to handle critical situations and make decisions under pressure.

Templates for Sales Positions

In the commercial sector, templates should focus on measurable results and key skills for sales success. The essential points to consider are:

Well-structured templates facilitate data-driven decision-making and help identify the most suitable candidates. It is important to update them regularly to reflect the organization's needs and market trends, balancing the assessment of technical skills with interpersonal ones.

Conclusion: Best Practices in Templates

Throughout this guide, we have explored how combining advanced tools with a well-defined structure can transform interview processes. By integrating automation, customization, tracking, and multilingual support, companies can achieve more effective processes tailored to their specific needs.

To make the most of interview templates, consider the following key points:

These approaches not only enhance efficiency but have also demonstrated impressive results. For example, over 500,000 minutes of calls have been recorded with an average rating of 4.9 out of 5. Alexia Lafitau, CEO of Odys.travel, highlights the positive impact of these tools:

"I love that Jamy automatically assigns tasks to the people who need to do them! I no longer have to create the tasks manually, which saves a lot of time."

It is essential to remember that while technology can automate and streamline processes, human judgment remains indispensable. The key is to use technology as a complement that strengthens decision-making and not as a substitute.

With the constant changes in talent management, these practices will continue to evolve to respond to the demands of a constantly transforming labor market.

FAQs

How does Jamy.ai ensure the security of personal data in interview templates?

Jamy.ai and data security

At Jamy.ai, protecting your personal data is an absolute priority. To achieve this, it implements strict security measures and uses advanced encryption that guarantees the protection of information, both stored and transmitted. This ensures that your data is always protected against potential risks.

Additionally, Jamy.ai operates under the strictest privacy regulations, including the General Data Protection Regulation (GDPR). This means that the handling of your information is completely transparent and secure. Thus, you can personalize and manage interview templates with complete peace of mind and confidence.

Why is it important to customize interview templates according to the sector?

Customizing interview templates according to the sector

Adjusting interview templates to the specific sector not only helps tailor questions but also the format, so they fit the particular needs of each industry. This allows for more accurate identification of key competencies of candidates and gathering of more relevant information to make informed decisions.

Tools like Jamy.ai can be a great ally in this process. These platforms not only automate note-taking but also generate clear summaries and offer templates that you can customize. All of this makes interviews faster and significantly increases productivity.

How does Jamy.ai help optimize the interview process?

Jamy.ai transforms interviews by automating note-taking, creating detailed transcriptions and clear summaries, as well as identifying and assigning key tasks based on the topics discussed. With this, users can focus fully on the conversation without worrying about forgetting important information.

It also stands out for its ability to automatically record audio and video, efficiently identify tasks, and offer customizable templates. These features make organizing and following up on interviews much simpler, saving time and improving productivity.

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