Do you want to save time on transcribing meetings from Google Meet? Automate the whole process with n8n and tools like Jamy.ai. Here I explain how to achieve it step by step:

• What do you need?

  1. n8n: Platform to connect applications and create workflows.

  2. Google Meet: To hold virtual meetings.

  3. Google Cloud APIs: Speech-to-Text, Drive, and Calendar.

  4. Jamy.ai: For more accurate transcriptions, speaker recognition, and automated summaries.

• How does it work?

  1. Set up a trigger in n8n to start the workflow with Google Calendar.

  2. Use Google Cloud Speech-to-Text to transcribe the audio.

  3. Enhance the transcripts with Jamy.ai to get summaries and automatic tasks.

  4. Store the results in Google Drive or send them to tools like Trello or Slack.

• Why do it?

  • Reduce up to 65% of the time spent on manual transcriptions.

  • Improve accuracy with AI tools.

  • Simplify task management and communication in international teams.

Keep reading to configure everything step by step and optimize your meetings.

Connect n8n with the Google API IN 5 MINUTES | Sheets, Drive, Gmail, etc.

Prerequisites and Initial Setup

Before starting to automate the transcriptions, it's crucial to prepare all the necessary tools and configurations. By following these steps, you can establish an efficient workflow tailored to the standards of Spain.

Required Tools

To build this automation system, you will need several platforms and services. The main tool will be n8n, which will allow you to connect all the elements of the workflow. You can choose to use its cloud version or install it on your own server, depending on your preferences.

You will also need access to Google Meet, available through Google Workspace or a personal Gmail account. Make sure you have the necessary permissions for automation.

Additionally, it will be essential to have Google Cloud credentials. To do this, you will need to enable the following APIs: Google Cloud Speech-to-Text, Google Drive, and Google Calendar. Keep in mind that these services may incur costs, although Google offers monthly free credits that are usually enough for moderate use.

Finally, having a Jamy.ai account can significantly improve the accuracy of transcriptions, thanks to its speaker recognition capability and support for over 50 languages.

Once you have all the tools ready, the next step will be to configure access to the Google APIs.

Setting Up Google Cloud API for n8n

To integrate Google Cloud with n8n, follow these steps:

1. Create a project in Google Cloud and enable the necessary APIs: Speech-to-Text, Drive, and Calendar.

2. Set up the OAuth consent screen. Here you will need to provide your application's name and a support email. This step is crucial to ensure that the integration works correctly.

3. Create OAuth credentials by selecting "Web application" as the application type. Give it a descriptive name. Google will provide you with a redirect URI that you will need to obtain from n8n and add to the configuration in Google Cloud. Then, copy the client ID and the client secret generated by Google Cloud and paste them into the n8n credentials configuration.

4. If you need advanced functions for transcriptions, set up a service account with the role of "Vertex AI User". This will allow you to use the HTTP request node in n8n to make direct calls to the Google Cloud Speech-to-Text API in case there is no specific node available.

Regional Configuration for Spain

Adapting the configuration to the Spanish context is essential for transcriptions and documentation to meet local standards:

• Set the date format as dd/mm/yyyy and use the 24-hour format to avoid confusion in scheduling.

• In financial calculations or reports, use the euro (€) with the proper format: 1.234,56 € (point for thousands and comma for decimals).

Regarding time zone, Spain uses Central European Time (CET, UTC+1) during winter and Central European Summer Time (CEST, UTC+2) from the last Sunday in March to the last Sunday in October. To avoid time zone-related issues, include the date and time string without a time zone offset while keeping the timeZone field, or use the complete ISO string with offset and omit that field.

With these configurations in place, you will be ready to start building the workflow in n8n that will be described below.

Building the Workflow in n8n

Once you have completed the initial setup, the next step is to develop the flow that will automate the Google Meet transcriptions. This involves strategically connecting the nodes that will make the process possible.

Setting Up the Workflow Trigger

The first step is to establish a trigger that automatically activates the flow when a scheduled meeting starts. To do this, use the Google Calendar node with the "Event started" option. This node will detect the start of the meetings and initiate the transcription process. If you need more precision, you can use an approach based on the calendar event ID. This will allow you to query specific events and extract detailed information about them, such as the start time, participants, and other relevant data.

With the trigger configured, the flow will be ready to manage the access and processing of the necessary files for transcription.

Adding Nodes for File Access and Processing

To interact with the Google Meet API, set up an HTTP Request node. This node will require OAuth2 credentials with the scope https://www.googleapis.com/auth/meetings.space.readonly, which will allow you to obtain the "Conference Records" associated with the calendar event ID.

Once you have access to the records, use the corresponding ID to locate and download the transcription automatically saved as a Google document in the organizer's account. Here, a Google Drive node will be key to downloading the transcription and, if necessary, converting it to PDF format.

If you want additional processing, such as improving audio quality, you can add a Google Cloud Storage node. This node will upload the audio files from Google Drive and process them using Google Cloud Speech-to-Text to generate more accurate transcriptions.

With these nodes configured, the flow will be prepared to handle the files. However, it's important to adjust the system to work correctly in Spanish.

Language Compatibility Configuration

To ensure that transcriptions are generated in Spanish, manually adjust the language parameters in each relevant node. Although n8n does not have full support for multiple languages, you can configure the AI nodes to produce outputs in Spanish through specific adjustments in prompts and system messages.

If you are looking for advanced options, consider integrating ElevenLabs Scribe. This service supports over 99 languages and can be easily integrated into n8n to process both audio and video, offering high-quality results in Spanish.

By completing these steps, you will have a functional workflow adapted to efficiently manage meeting transcriptions.

Improving Transcriptions with Jamy.ai

With the automated flow of n8n, you can integrate Jamy.ai to take transcriptions and meeting analysis to the next level. While n8n already allows you to automate transcriptions, Jamy.ai improves accuracy and expands the functionalities of the process. This AI platform, specifically designed for meetings, not only generates detailed transcriptions but also automatically identifies commitments and performs in-depth content analysis.

By adding Jamy.ai to your workflow, you can benefit from transcription accuracy that ranges from 90% to 95%, reaching up to 99% with human review. Furthermore, it supports over 50 languages and automatically detects the language of the conversation, which is ideal for multilingual teams in Spain.

Connecting Jamy.ai with n8n

The integration between Jamy.ai and n8n is primarily done through webhooks and API calls. To set it up, use the n8n HTTP Request node to connect with the Jamy.ai API and synchronize the data smoothly.

You can set up webhooks in Jamy.ai to automatically send data to n8n when key events are completed, such as the completion of a transcription or the detection of new tasks. This ensures that your workflow responds immediately to the results generated by the platform.

The setup process requires you to obtain the Jamy.ai API credentials from your control panel and configure the necessary endpoints in n8n. Once the connection is established, Jamy.ai can automatically process Google Meet recordings and send the results directly to your workflow for analysis or distribution.

Template and Output Configuration

Jamy.ai offers customizable templates that fit various meeting types and business needs. You can create specific templates for sales meetings, interviews, planning sessions, or project reviews, optimizing them to capture the most relevant information.

One of the most useful features is vocabulary customization. You can train Jamy.ai to recognize specific terms from your sector or company. For example, if you work in real estate, you can configure terms like "purchase deed", "property registry", or "municipal capital gains" to improve the accuracy of the transcriptions.

A practical case: the real estate company Epik managed to reduce the time spent taking notes by 40% and increase customer satisfaction by 15% by using templates specifically designed for their needs. With these tools, you can optimize your meetings and analyze the results to improve productivity.

Using Jamy.ai Analytics

Jamy.ai also provides detailed analytics that help you better understand the dynamics of your meetings and your team's communication patterns. The platform generates metrics on meeting duration, attendee participation, most discussed topics, and effectiveness in task assignment.

These analytics easily integrate with n8n, allowing you to automate the creation of reports that are sent weekly to team leaders. You can even set up alerts when meetings run longer than expected or when low participation is detected.

Automatic task detection is another key function, especially useful for teams in Spain managing multiple projects at once. Jamy.ai identifies commitments, deadlines, and responsible individuals, synchronizing with tools like Trello, Monday.com, or Asana to create tasks directly in your management systems.

"I love that Jamy automatically assigns tasks to the people who need them. I no longer have to create them manually, which saves a lot of time."

• Alexia Lafitau, CEO of Odys.travel

Moreover, its multilingual capability is ideal for Spanish teams with international operations. This allows managing projects in different languages without complications:

"I have used several meeting assistants, but Jamy has been the one that adapts best to language changes. I work with clients who speak both Spanish and English, and Jamy automatically detects the language of the call and generates the report in the correct language. This is super important for multilingual teams!"

• A. Sánchez, Founder of Taiga Floors

With a rating of 4.9/5 stars and over 500,000 minutes of audio processed, Jamy.ai has proven to be an effective tool to reduce administrative burdens by up to 65%. It converts tedious manual transcriptions into an automated and much more efficient process.

Managing Results and Additional Automation

In n8n, automation not only optimizes processes but also ensures that output data is managed correctly. This includes protecting transcribed information and automating post-meeting tasks, ensuring everything flows smoothly.

Options for Storing and Sharing Results

Saving transcriptions securely is key to protecting information and ensuring its long-term availability. With n8n, you can set up storage in cloud services like AWS S3 or Google Cloud Storage, which ensures data persistence.

For businesses in Spain, a practical option is to use dedicated databases like PostgreSQL or MongoDB. These solutions not only protect data during system reboots but also facilitate backups. Additionally, n8n offers up to 100 GB of storage per instance, sufficient for most teams.

The platform uses encrypted transfers and secure credential storage, complying with industry security standards. For added protection, API keys and passwords should be stored in environment variables rather than included directly in workflows.

You can also configure n8n to automatically send transcriptions to platforms like Google Drive, Slack, Trello, or via email. It is important to manage execution data, such as nodes and variables, to avoid memory issues.

Formatting for Spanish Business Standards

To make transcriptions more useful in a professional environment in Spain, it is essential to correctly format dates, times, and numbers according to local norms. This not only improves clarity but also reduces possible misunderstandings in multicultural teams.

In Spain, dates are written as day/month/year (d/mm/yyyy). The 24-hour notation (HH:mm) is the most common. For numbers, a point is used as a thousand separator and a comma as a decimal separator. Regarding currency, the euro (€) symbol is placed after the amount. Additionally, the names of days and months are not capitalized unless at the beginning of a sentence. For example, for the first day of the month, "first" is written instead of "one."

Configure n8n to automatically apply these formats in transcriptions, ensuring everything aligns with local standards.

Automating Follow-Up Tasks

Automation doesn't end with transcription. With n8n, you can efficiently manage post-meeting tasks. For instance, it is possible to summarize transcriptions or determine if additional meetings are needed.

A practical case is a user who automated lead follow-ups by combining n8n, an AI model, and a lead form. When a form is submitted, the flow collects the data, uses AI to write personalized emails, and generates contracts, streamlining the process and eliminating repetitive tasks.

Additionally, n8n can automate sending emails with summaries of key points and actions, or draft welcome emails and contracts using AI. For this, connect n8n with services like Gmail and use preconfigured AI nodes or integrations with LangChain to create AI agents.

You can design workflows that react to the content of transcriptions. For example, if Jamy.ai detects a deadline, n8n can automatically create a task in your project management system and schedule reminders. If the need for a follow-up meeting is mentioned, the system can check calendars and send invitations automatically.

Don't forget to regularly update n8n to fix possible vulnerabilities and improve performance. Also, use validations and regex filters to clean data before processing, ensuring that automations work correctly and maintain data quality over time.

Conclusion: Key Points for Automating Transcriptions

Automate transcriptions with n8n and Jamy.ai offers an effective solution for managing meetings in Google Meet, eliminating repetitive tasks and allowing teams to focus on what really matters: being productive.

On one hand, n8n stands out for its visual interface, which makes it easy to create workflows without the need for programming. Its ability to connect multiple applications and services makes it a versatile tool, ideal for automating transcriptions. Furthermore, it democratizes automation by allowing individuals with less technical knowledge to collaborate on complex processes.

On the other hand, Jamy.ai adds an advanced level of artificial intelligence to the process. The platform not only generates smart and customizable summaries but also automatically identifies participants and operates without the need for bots, ensuring privacy and avoiding interruptions. Additionally, it supports over 100 languages and allows you to choose between models like Jamie, GPT-4, and Claude 3.

As MeetJamie.ai states:

Jamie records and summarizes your meetings directly from your computer - no need for bots. It works online and offline, keeps your data private, and complies with GDPR regulations.

In Spain, the context is particularly promising. The country ranks second in Europe in automation, with 70.4% of companies having already implemented some form of automation in critical tasks. However, only 2 out of 10 departments in European companies have automated most of their operations, suggesting a large margin for growth.

n8n positions itself as an appealing solution for Spanish companies, helping them save time and resources by eliminating manual tasks. To maximize these benefits, it is important to follow certain best practices: keep flows simple, test with small data sets, document each step, respect API limits, and use environment variables to protect sensitive information such as API keys.

The combination of n8n and Jamy.ai not only automates transcriptions but also creates a complete productivity ecosystem. From the automatic capture of audio to the generation of follow-up tasks and integration with tools like Slack or Trello, this workflow turns meetings into actionable items efficiently and securely.

FAQs

How can I integrate n8n with Google Cloud and Jamy.ai to automate meeting transcriptions?

Automate transcriptions with n8n, Google Cloud, and Jamy.ai

If you want to automate the transcription of meetings, you can combine tools like n8n, Google Cloud, and Jamy.ai. Here’s how to do it step by step:

• Set up Google Cloud in n8n: Use nodes like HTTP Request to authenticate and access services like Vertex AI or Natural Language. This will allow you to process data efficiently within your flow.

• Integrate Jamy.ai: Connect Jamy.ai through its REST API. Use the HTTP Request node in n8n and add your authentication credentials to send requests and receive transcriptions.

• Design your workflow: Set up a flow that automatically captures the audios of your meetings in Google Meet, sends them to Jamy.ai for transcription, and stores the results in your chosen destination.

With this system, you can simplify the management of transcriptions and save time documenting important meetings.

What are the costs of using Google Cloud APIs for transcriptions and how can they be controlled?

The costs of Google Cloud APIs for transcriptions, such as Speech-to-Text, are based on the amount of audio processed. For example, the starting price is 0.006 € per every 15 seconds of audio. This cost may vary depending on your volume of use and the type of service you choose.

To help you manage these expenses, Google Cloud provides tools like spending alerts and usage limits. These features allow you to monitor your budget and avoid surprises on the bill, always keeping control over what you are spending.

How to ensure that automatic transcriptions comply with format and privacy standards in Spain?

Compliance with format and privacy standards for automatic transcriptions

To ensure that automatic transcriptions meet format and privacy standards in Spain, it is essential to comply with the GDPR and the LOPDGDD, the regulations governing the processing of personal data. These laws require implementing measures such as:

• Data encryption to ensure its security.

• Access controls that limit who can access the information.

• Regular audits to detect and correct possible vulnerabilities.

It is also crucial to manage transcriptions following the recommendations of the Spanish Data Protection Agency (AEPD). This involves establishing clear procedures for notifying any security breaches and using tools that ensure a high level of privacy.

Adapting workflows to these regulations not only protects personal information but also ensures compliance with current legislation in Spain.